Although much of the U.S. will be in the depths of winter for a few more months, there is no reason to exclude tent rentals from your event planning. Rental tents can accommodate many people and can be outfitted with heating systems to keep those inside the tent rental dry and warm. Here are seven ways to use tent rentals for winter events:

Staff Tent

Tent rentals make perfect offices and registration centers for winter events. For example, if you are hosting a corporate outing or winter sporting event, a tent rental service can provide a tent to keep your staff out of the winter elements. These tent rentals can house registration desks, ticket centers, and offices for event volunteers and employees. More importantly, giving your outdoor staff a place to warm up during breaks can keep them happier, healthier, and safer.

Security Tent

For public events, rental tents can provide security checkpoints and security queuing areas. Sensitive equipment, such as metal detectors, x-ray machines, and communications equipment, can be protected from wet, windy, and cold weather. These security tents can also be used as on-site command centers, coordinating security personnel to handle any threats that arise.

Welcome Tent

Outdoor winter events can also benefit from rental tents used as welcome tents. These tents can be used for visitor information services. Here, you could distribute maps, provide a help desk, or even set up interactive video systems that would be in a warm and dry environment. This tent can be decorated to match the theme of your event so that you provide guests exactly the first impression that you want to project.

Refreshment Tent

At your winter event, you can use tent rentals to house a refreshment area. A refreshment tent can shelter your guests and hospitality employees from the winter weather. Tents can be outfitted with electric generators so that your staff does not need to "rough it" to prepare and serve food and beverages.

Refreshment tents can also be outfitted with heating systems, giving guests a place to retreat when the weather becomes too harsh. If your event is operated as a fund raiser or for commercial purposes, heat, food, and beverages provide the right combination to encourage your guests to spend some money.

Event Tent

Large tent rentals can be used to host events. Whether it be a winter wedding, corporate party, concert, or seminar, a tent rental can provide a comfortable environment for your outdoor event.

For example, if your event is related to the environment in some way, such as a speech promoting clean energy, you may want to host your event outdoors. Renting a tent can keep guests comfortable and safe while they enjoy the outdoor setting.

If your event is a seminar or speech, you can arrange chairs in rows. For this type of seating arrangement, you will typically allow five or six square feet per chair, unless you are using particularly bulky chairs or have guests that require more space to maneuver.

Sponsor Tent

For events that include sponsors, you can provide tents to house their sponsor booths. Not only will this keep the sponsors' representatives dry and warm, these tents may also allow you to promote an upgraded sponsorship level. For example, a lower sponsorship level may be in a shared tent with other sponsors while a higher sponsorship level may entitle the sponsor to a solo tent.

Retail Tent

Most commercial events, such as concerts, sports competitions, or winter festivals, include retail sales. Setting up your retail store inside a rental tent can help you to protect your employees, equipment, and inventory from snow, rain, wind, and cold.

For example, a retail tent can house branded merchandise to promote and commemorate your event, but also practical goods, such as umbrellas, hats, or other warm weather gear. If your tent is heated, you will have the perfect combination of heat and shopping that can draw guests into your retail tent.

These are just a few ways to use tents for winter events. As mentioned previously, winter tents can be outfitted with heating systems and electricity to accommodate almost any use that you can envision. Many sizes of tents are available to host any number of guests and staff in a warm, dry, and comfortable environment.