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How To Create The Best Layout For Your Outdoor Tented Event

When hosting an outdoor event, one of the key challenges is determining the layout of the event itself. Layouts of tented events must be specific to the event itself. For instance, if a speech is being hosted during the event, then it's recommended for the chairs to be set up in rows with 5 to 6 square feet between each chair.

How to Decide if an Outdoor Wedding is for You

As you're planning your wedding, you may wonder if you should plan an outdoor wedding or keep it indoors.

Reasons you should plan your wedding outdoors:

  • You love the outdoors, fresh air, sunshine or stars
  • You're planning a country or rustic wedding theme
  • You have an outdoor space that is significant to you
  • You want your wedding to be relaxed or casual

Reasons to opt for in indoor venue:

  • You have a low tolerance for cool or warm weather (although tent heating and cooling are available)
  • You aren't willing to adjust plans to work with weather changes

While there are pros and cons of planning an outdoor wedding, we're sure you'll be just as happy with your event as these customers were.

What is the difference between a frame tent and a pole tent?

This article is part of a series of posts with further explanation on many of our frequently asked questions.


Many people wonder what the difference is between a frame tent and a pole tent. This article will be a bit more technical than most. So, I'll do my best to make it easy to understand.

Pole tents, also known as tension structures are an evolution of the earliest type of tents. The forerunners to modern pole tents were the big top circus tents of the past. They have one or more high peaks in the center. Their structure comes from the fabric itself. They can be installed quickly with no need for beams to support them. Many of today's pole tents are engineered to withstand up to 70 mph sustained winds and 90 mph gusts. Pole tents are the most economical type of tent that we offer. They are great for weddings, backyard parties and other events of all kinds. They have tall, graceful peaks and airy spacious interiors. Many people prefer this style over the more traditional square frame tent appearance. They can be installed on nearly any surface where stakes can be driven into the ground.

While pole tents fill the needs of most of our customers, there are some situations where only a frame tent will fit the bill. Frame tents, also known as clearspan structures or clearspan tents offer some unique advantages. Sometimes, tents must be secured with weights instead of driving stakes into the ground. In locations where a driveway cannot be penetrated or where underground utilities make it unsafe to drive stakes, a frame tent with weights is the perfect solution. Frame tents are much more flexible in the ways that they can secured. They can be installed on a deck, patio or even the rooftop of a building. Frame tents have other advantages as well. They have no interior poles. This is great for construction projects where machinery must work inside the tent or events where poles would obstruct the flow of people. Frame tents also work well as weather protection for a stage at a graduation ceremony or other outdoor event with a large audience. Lighting and speakers can be hung from the aluminum beams of the tent. The front of the stage can be completely unobstructed by tent poles. Frame tents can also be easily raised to a taller height to cover a stage or to allow machinery to enter the tent. Some people prefer the more modern, "Euro" appearance of a frame tent.

Still not sure which type of tent you'll need? Contact us and let our representatives find the best solution for your event. Whichever type of tent you choose, rest assured that Tents For Rent will provide you with a quality tent and excellent service to make your event successful.

Why Google is Proposing a Huge "Tent" for It's New Headquarters

Of course, we, here at Tents For Rent have been touting the flexibility of tents for years. Now Google is doing the same. They are planning to achieve numerous benefits with their new fabric structure:

  • Openness to the surrounding community
  • Green indoors and out
  • Flexibility for changes in future needs.

Whether your tent is for a wedding or an office space it offers you:

  • A blank canvas to design or decorate as you like
  • The ability to easily move or change it as necessary
  • An "outdoor" feel
  • Low environmental impact
  • Reasonable cost

Contact us today and let us help you find the tent for your needs.

I Only Need a Tent in Case of Rain

Call us at 717.733.9700 or request a quote to be prepared for any type of weather.

Many people planning an outdoor event or wedding really love the outdoors. So do we. If you're an outdoors loving person, maybe you prefer to have your event outdoors with no tent at all. Maybe you like the full expanse of blue sky overhead during your wedding ceremony. Maybe you have visions of soft moonlight during your reception. Maybe you want to look up at the green canopy of trees overhead.

We understand this and we have a plan in place for you. Most summer days are lovely, warm and beautiful, but you need to plan for hot days with glaring sun or the stormy days with driving rain. That's where we come in. We allow you to reserve your tent and all the other rental items to go with it. If the weather forecast is beautiful, you can cancel the tent. There are several things you should consider when you're thinking of having a tent as a backup plan:

  • Rain isn't the only type of inclement weather. Shade from the hot sun can help keep your guests more comfortable too.

  • Even if you have your wedding ceremony outdoors, it's a great idea to rent a tent for the reception to cover the food, sound system and etc.

  • If you're planning to light the tent, plan for how you want to light the space if you don't rent a tent. Not all types of lighting work as well outside a tent.

  • You may want to rearrange your seating layout if you don't rent a tent.

  • If in doubt, rent a tent. It's much better to rent a tent and not need it than cancel the tent and wish you had it.

So, how does it all work? When you reserve, we require a 25% deposit. This guarantees that your tent will be available in case of inclement weather. However, you may cancel the tent if the weather forecast looks beautiful. You may make this decision up until 9:00 AM of the day before delivery and save yourself the remaining 75%. If you cancel after 9:00 AM, you save 50% of the tent rental cost.There are two exceptions to this: linens need to be cancelled one day earlier than tents in order to get a 75% refund and permits are not refundable at all. This gives you peace of mind knowing that your guests will have shade from the hot sun or cover from the rain. Yet, you have the option to enjoy the beautiful outdoors. So, reserve today to plan an event that will be beautiful no matter what the weather.