Few things are as fun as having an outdoor event. People love celebrating outside, where they are free to move around. For this reason, it is crucial to rent a tent for your outdoor event, no matter if it is a wedding, graduation party, or another type of event. However, there are things to consider before renting a tent for your outdoor occasion. Here are the most important factors to consider.
Venue Rules and Regulations
If you have the event in a rented venue, you need to read the rules and regulations of the venue. Venues usually state the size of tents and the location in which it can be installed. Check to confirm if their regulations are in correlation with your plan.
If they are, find a tent rental company and make a reservation. If they are not, keep looking to find one that works for you. You don't want to finish all the arrangements and then find out that the tent you rented is not allowed in the venue.
Also, ensure that the venue has local permits for setting a tent to avoid having issues with authorities on your special day. If you are renting a backyard party tent, you need to check the local regulations on your own.
Type of Tent
When working with a tent rental company, you need to have an idea of the type of tent that you want. The major types include Aluminum frame tents, Bedouin or free-form tents, and Peg and pole marquee tents. All of these tents can work for any event, but they have different specifications.
The tent rental company will show you all the types of tents that they have. Choose one that suits the venue that you have chosen. Your budget will also determine which tent you select as they differ in prices. Rent a tent that will make your event a success.
Number of Guests
Another thing that you need to consider before renting a tent is the number of guests. The guest count determines the arrangement of chairs and tables as well in the tent. Table and chair rentals are often available from the same tent rental company. Thus, tell the company the number of guests and the formation of furniture you desire.
The tent rental company will calculate the number of guests per table and then use tents that will fit perfectly without having guests sitting outside the tents or standing around.
Floor Options
Moreover, the floor options that you have in mind determine which type of tent to rent. Bedouin tents are ideal for soft grounds, allowing you to get away with a smooth carpet. Wedding carpet rentals are on the rise, so you should be able to find a carpet that blends with your decoration.
Peg and pole marquee tents work best with grass and beach sand. Therefore, you can order them when you have a backyard party or beach wedding. Aluminum frame tents are ideal for hard surfaces such as wood. Before hosting an outdoor event, you need to know which of these floor options you want.
Temperature Considerations
The season in which you have your event is an essential factor when renting a tent. During the summer, order tents that have an air conditioning feature to ensure that the temperature is comfortable.
Get tents that have enough heat when your event is during the winter. Consider getting sidewalls from the tent rental company to protect your guests from wind or rain.
Frequency of Hosting
If you are always hosting an event, it is advisable to buy a party tent. However, the decision to buy or rent a tent has many variables. If the tent will be used three or four times each year, it is probably better to rent the tent.
Entertainment
If you are having a DJ play, a band perform, or a dance floor installed, you need to communicate this to your tent rental company. This will help them determine the size and type of tent to bring.
Outdoor events are fun, making it vital to have everything in place on time. You can now host impressive events in the future because you know what to consider when working with a tent rental company.