Unpredictable weather is the bane of any great party. As such, there is a need to have contingency plans for your tented events if you want your party to go off without a hitch. Here are some of the top ways you can keep your guests safe and secure in inclement weather.
Plan for Evacuation
You should plan what to do with your guests and the equipment in case of bad weather. While a spring shower might pass, a thunderstorm could lead to dangerous circumstances. As such, you should know where your guests can get alternative shelter and how long it may take to get there. If you plan to weather the storm, you should rely on tent rental companies with plenty of tools to keep your tent -- and your guests -- safe.
Create a Communication Plan
How will your guests learn about what to do in case of bad weather? As the host, you should create a plan that can help in directing your guests to a safe place. For instance, you can create a series of scripted messages that can be used during the emergency or invest in a speaker to pass on important information.
Train Your Event Hosting Team Well
In case of bad weather, you'll need a few people to guide the guests to a safer place or pass the communication. You should train all the people involved in the execution of the event. They should learn about what to d
Get Insured
Outdoor events often carry considerable risks. The steps mentioned above may help improve the success or continuation of your event, but they will not offer you much security when it comes to financial risks that you incur on your wedding tent rentals.
Strong winds in a storm may tear down all equipment from your wedding tent rentals. Taking an event insurance policy can protect you from considerable losses related to ticket cancellation refunds, backup indoor venue hire, and low attendance prompted by poor weather.
Get a Weather Forecast From the Local Area
You should get a local weather forecast before your event so that it can aid in your planning. In the event of serious weather, you can always re-schedule and plan the event for another day.
Get Umbrellas as Part of Your Wedding Rentals
Umbrellas can come in handy during a rainy or sweltering day. Using umbrellas can allow your guests to protect themselves from rain and UV rays that can cause sunburns. The umbrellas will allow your guests to stay dry as they go indoors or stay put in an outdoor event hosted on a sunny and hot day.
Utilize Indoor and Outdoor Spaces
Hiring an outdoor space and relying on an indoor event hosting venue will allow your guests to move between the two areas. It is cost-effective because you can use both places, and it will enable those that wish to stay indoors to do so while others can use the outdoor spaces.
There's no way to stop inclement weather, but there are a few ways you can stop it from ruining your day. Even though up to 15% of weddings occur in June, a summer shower could still wreak havoc on your wedding tent rentals. Plan for the worst and rely on Tents For Rent for all your wedding tent rentals.