Hosting an outdoor event is a nerve-wracking experience. There is so much to be done. So many guests to satisfy and, let's face it, impress. You don't want to plan a backyard party and have your guests baking in the sun- or, worst-case scenario, having your party disrupted by rain and other unforeseen weather conditions. This is why you should make renting a tent the top priority of your planning process.
The kind of event you're hosting will determine the type of tent you should rent. Is it a backyard wedding? Is it a small anniversary celebration? Here are five factors you should consider when renting a tent from the best tent rentals Lancaster PA has to offer.
1. The Number of Guests
Before renting out a corporate event tent, you must know what your guest count will be. Tent rental services are experts at determining the amount of tent space you'll need to fit all your guests comfortably. Typically, you'll need 100 square feet of tent space for every eight guests if you'll be using round tables, and 80 square feet if you plan on using long tables.
2. Convenience
When working with a tent rental service, you must go for both convenience and quality. If you can, find a service that's in your neighborhood. This will ensure that setting up will take much less time since the company is close to the party venue.
In case anything happens during the party, such as an unexpected higher number of guests, it will be quicker to get in contact with your rental service. Also, the costs of transporting all this party gear to the venue will be considerably less the closer you are.
3. What Is the Seating Plan?
It's crucial to keep the seating plan for the party in mind when looking for a backyard party tent for rent. Will there be a separate table at the front? Will you have a buffet area? A dance floor? A small podium?
All these questions must be factored in the final measurement since they will require tent space of their own. It would be a good idea to include a buffer between the stage area and the food tables to ensure your guests aren't seated too close to either area. It's advisable to round up when making your calculations. This way, your guests will have enough room to move around and sit comfortably.
4. The Installation Process
Before signing off on your tent rentals Lancaster PA residents recommended to you, you should make sure you're on the same page considering the installation process. Typically, tent rentals have a team of people that can help with transporting and setting up the tent.
However, it's essential to agree on all these details beforehand. This will ensure you know precisely how much money you'll spend on installation, making it possible for you to make an accurate budget. You don't want hidden costs springing up on you at the last minute.
Before You Go
There are two main types of tents: frame tents and pole tents. The option you choose will depend largely on your preferences and on the kind of event you're hosting. If it's in the middle of the summer, pole tents are an incredible option since they are open. Frame tents are much better for garden weddings and night backyard parties since they provide an enclosed space.
Many tent rentals Lancaster PA residents trust offer experienced agents that will help you choose the best tent for the party you're throwing. These companies even have options to customize your tent with different lighting and multicolored drapes.
Hosting an outdoor event need not be as complicated as we make it out to be. Contact your tent rental company today to make sure your party is a success.