Since summer only lasts a few months each year, you should make good use of it while it lasts. If you have an upcoming event, like a wedding or graduation, hosting it outdoors is a brilliant idea. Talk to a tent rental company and let your guests enjoy the fresh air.
Factors to Consider When Planning an Outdoor Event
Here are few tips will help you have a smooth sail while planning an outdoor event.
1. The Type of Event
An outdoor venue could work perfectly for some events, and not others. For instance, if you are planning a tech event, your guests will require to use electronic devices a lot. Therefore, that rules out the possibility of hosting an outdoor event.
However, if you can achieve all the objectives of your event from an outdoor venue, go for it.
2. Backup for Bad Weather
Sometimes, the weather might turn against your expectations. To avoid being disappointed, have a backup plan. Rent a tent so that everyone gets cover in case it rains or the sun becomes too scorching. Tent rentals in Philadelphia are readily available. Apart from the rain, winds could also blow your set up away. Therefore, fasten down your event tents and any other loose items.
3. Guests’ Comfort
While hosting an outdoor event, you want to ensure that your guests are having maximum fun. Therefore, while planning, ensure that your guests, as well as staff, can communicate. In case Wi-Fi is not reliable, consider bringing a hotspot.
Make sure there are enough seats, toilets, and air conditioning. In case the event runs through the night, provide blankets. Also, be ready with bug spray, hand sanitizer, and sunscreen just in case someone needs them.
Remember to check if your venue has adequate parking. For efficiency, you can appoint someone to handle traffic control.
4. Legal Issues
Having selected the appropriate place for your event, check whether you require any permits to host one there. If yes, apply for them right away. The last thing you want is your event being interrupted due to non-compliance with the law.
Check out any other local rules such as fire codes and noise so that your party remains legal.
5. First Aid Considerations
Accidents can happen during the event. While planning, find out the nearest emergency medical facilities as well as their contacts. Also, carry necessary first aid supplies. If the event is on for a long time, you can even have medical professionals present.
How to Decorate Your Outdoor Event Tent
The first thing guests will notice in tented events is the decorations. You can work hand in hand with your tent rental company to transform the tent from ordinary to a stunning masterpiece. Here are a few trendy ideas:
1. Lining the Sidewalls
If you have sidewalls on your event tent, you can drape fabrics from the top of the wall. You can let them flow to the ground, or create arches, or do both. To add icing on the cake, you can use strings of LED lights to illuminate the fabric colors.
2. Room Dividers
Room dividers create an illusion of a larger space. They also make your event more organized since guests can spot specific areas, such as the dance floor. You can accentuate the dividers with flowers or fabric.
3. Chandeliers
Chandeliers are elegant and fit for any type of event. Besides, they ensure that your event remains well lit.
4. Pole Draping
You can run vines or flowers from one upper main support and draping it to other supports. Alternatively, you can let them hang freely. However, ensure that they do not hinder movement to avoid accidents. You can consult your tent rental company in advance to determine the best drapings.
5. Floor Level Pieces
Depending on how long your event will last, you can add charm by using ottomans, throw pillows, or even mirrors. Do anything to keep your guests entertained throughout.
Make Plans in Good Time
Just like any event, the success of your event depends on how well your plans are. It is recommended to always avoid a last-minute rush. Ensure that you contact a tent rental company in advance to make your booking. Moreover, you can use venue photos to plan a layout of your event, have enough time to clean, and set up everything. Enjoy!