4 Rainy Day Tips for Your Outdoor Event

When you host an event outdoors, there are certain risks that you open yourself up to. Weather tends to be the most notorious hazard of planning an outdoor event and many people aren't exactly sure what to do when the weather turns for the worse.

Commonly, people are so focused on renting a party tent and booking vendors that they forget about a plan for poor weather. To avoid any wet guests here are some basic weather tips for your outdoor event.

Bring covers, lots of them

Undoubtedly, you have numerous things underneath your event tent that wouldn't handle being wet all too well (including the bride if you're at a wedding). Audio equipment, lighting equipment, exposed food, cooking stations, and just about anything and everything else can all be compromised if they got wet. Therefore, it's always a good idea to bring plastic covers that can be thrown over these items in a hurry to avoid any damages.

Opt for sidewalls

Whether it's wedding tents or party tents, you should always plan to enclose the tent walls as needed. Most of our tents rentals include free white walls or window or clear walls for an additional cost. It can be money well spent should the weather betray your event. The sidewalls can be easily attached or removed as needed. If the weather stays nice, you can still have an outdoor event without having to ever see tent siding.

Be sure to have an evacuation route

This may sound a little extreme, but nobody wants to be underneath a tent during a high-wind storm or when there's lighting crashing down around you. Even if the forecast is for sunny skies, you should still have an evacuation route planned in the event of serious weather. Make sure everyone is aware of the plan by telling employees, friends, family, or helping hands so they can help escort guests. The average wedding has 136 guests, according to the Knot's 2014 Real Weddings Study, so be sure that enough people know about your plan to assist everyone in attendance.

Always have an alternative

The party doesn't have to stop just because of poor weather conditions. Having a backup plan can allow you to simply move the event to a different location, perhaps something indoors. There's something to be said about a little foresight when it comes to event planning.

Renting a party tent and hosting your event outdoors is a risky game, but usually one that pays off. Outdoor events can be beautiful, especially for a wedding. Just remember these tips just in case the weather doesn't want to cooperate.

Are you in need of wedding chairs, tents, linens, or any type of tent rental in the Harrisburg, PA area? Give us a call today.